FAST TIME TIMESHEETS

Track the actual time worked using the built in time clock and manage your employees timesheets, shifts and approvals from one centralized location.

Time Entries.

Time entries can be manually created or automatically added by the time clock. Quickly view the status of the time entry and look for missed clock outs, late employees, unscheduled shifts and manual overrides.

Employees can edit and add their own time entries to reduce your management overhead. This can be enabled under Settings→Timesheets.

Digital Time Clock.

The digital time clock can be enabled on any device with compatable web browser. Automate time entry by capturing the employees start, end and break times. Automatically assign the position, pay codes and base rate from your employees scheduled shift.

Timesheet Automation.

Track your employees regular and overtime hours with the Timesheet. The built in digital timesheet approval process ensure that both the employee and a timesheet admin signs off on a timesheet. Modifications to an approved timesheet and time entries are disabled for audit traceability.

Learn more about overtime and time codes here.

Report on time worked.

Fast Time has multiple built-in reports to anyalize your timesheets and schedules. Easily report on the differences of hours worked and associated costs for your scheduled shifts.

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FAQs

Time clocks can be enabled on any supported computer, tablet or mobile device by a Timesheet Admin user. They are enabled by visiting Time Sheets→Create Time Clock. Once a time clock is enabled it will be accessible by:
Employees must be assigned an Employee Number and PIN to use the Time Clock. These can be assigned by accessing the Employee details and clicking the Edit button.
There is no limit to the number of time clocks that you may have active. By default, time clocks will stay active for 1 year unless it is manually disabled.
When you create a time clock you must enter a name. This name is tracked with all time clock operations (clock in, clock out, on break, off break) and appears on the Time Scans report. It is recommended to name each time clock with its location.
Employees can change their PINs once logged in clicking "Profile" in the top right under their name. An administrator that has the "Edit All Employees" permission can also change a PIN.
Note: The employee's user account must be associated with an employee record. This is done by entering their email address within the employee's profile.
Yes, the time clock can automatically round the clock in and clock out times at Settings→Timesheet. The rounding interval is fully configurable (typically 5 or 15 minutes) and can be rounded up, down or to the nearest interval. Set the interval to 1 minute to essentially disable rounding.
If you are worried about staff clocking each other in and out you can enable photo validation for an additional fee. A photo is then taken when an employee clocks in or out and can be viewed with the associated time clock record. These photos are kept for a limited time only.
Yes, timesheet administrators can change a clock in and clock out times of any employee. The original value is stored for audit purposes.
Yes, employees can be given permission to change their own timesheets by checking Allow employee's to edit their time cards at Settings→Timesheet. This will allow your employees to edit, remove and add new enteries to their timesheet. Any changes are marked for audit purposes.
There are two steps to approving a timesheet once the timesheets period has expired:
  1. The employee must approve the timesheet.
  2. A timesheet administrator then approves the timesheet. The time administrator has the option of a force approval which bypasses the employee approval stage.
The timesheet period is fully customizable, however any changes to the period results in a new timesheet being created. The settings are available at Settings→Timesheet.

There are two components to a timesheet period. They are the Timesheet cycle start date and Timesheet cycle type. The Timesheet cycle start date defines when the time cycle starts. For a weekly timesheet this is typically a Sunday, but it can be any day of the week.

The supported timesheet cycle type's are:
  • Weekly (uses the day of the week from the cycle start date)
  • Bimonthly (uses the day comonent of the cycle start date and repeats every 2 weeks)
  • Monthly (uses the day comonent of the cycle start date)
  • Semimonthy (15th and last day of month)
A flag is added new to all timesheet records where an employee either:
  • Clocked in early
  • Clocked in late
  • Clocked out early
  • Clocked out late
The time threshhold for these warning flags are configurable at Settings→Timesheet.
Learn more about how time codes, over time, and pay rates are handled at the time code faqs.